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Privacy Policy

1.Basic Policy

Sekisui House Residential Investment Corporation (hereinafter "the Investment Corporation") complies with the Act on the Protection of Personal Information (Act No. 57 of May 30, 2003, including amendments thereto), relevant laws, regulations and guidelines, and internal rules, etc. and strives for proper and safe management and administration in the handling of personal information.

2.Purpose of Using Personal Information

The Investment Corporation mainly collects personal information concerning holders of its securities, tenants of its investment assets, and other clients. The purposes for which the Investment Corporation may use personal information are as follows:

  • (1) To fulfill the obligations to holders of securities issued by the Investment Corporation
  • (2) To facilitate interaction between unitholders and the Investment Corporation
  • (3) To prepare register of unitholders, register of investment corporation bond holders, statutory reports and other documents required by laws and regulations, and to manage unitholders' and investment corporation bond holders' information
  • (4) To collect, process and analyze data in order to provide information to potential purchasers of investment units, investment corporation bonds or other securities to be issued by the Investment Corporation
  • (5) To smoothly acquire investment assets, conduct surveys and investigations relating to the acquisitions, collect and analyze data relating to offers of sales of investment assets, and sell investment assets
  • (6) To properly conduct leasing of investment asset (Including use in conducting questionnaire surveys, etc. to increase the convenience, etc. for users of investment assets of the Investment Corporation.)
  • (7) To facilitate requests to professional specialists such as attorneys, certified public accountants, real estate appraisers, judicial scriveners, and land and building inspectors for business by the Investment Corporation
  • (8) To borrow funds, issue investment corporation bonds or additionally issue investment units for the acquisition and management of assets by the Investment Corporation
  • (9) To appropriately and smoothly facilitate other businesses of the Investment Corporation

Moreover, the Investment Corporation shall use personal information within the necessary scope to achieve any of the above purposes and shall not use personal information for any other purposes. Furthermore, the Investment Corporation shall not alter the purposes of using personal information beyond the scope recognized reasonably relevant to the pre-altered purposes of use.

3.Collection of Personal Information

Personal information shall be collected in a lawful and fair manner within the necessary scope to achieve the above purposes. Furthermore, the Investment Corporation shall publicly disclose the purposes of using personal information on its website, etc. before independently collecting such information, or collecting such information from property management companies, etc. who manage the investment assets of the Investment Corporation. The Investment Corporation shall also notify in advance the purpose of using personal information, in the event it collects personal information of a customer written in contracts or other related documents (including records made with electromagnetic record (record kept in an electromagnetic form (meaning an electronic, magnetic or other forms unperceivable by human); the same applies hereinafter)) or other similar cases where it directly acquires personal information of a customer stated in a written documents. However, the Investment Corporation may omit the notification of purpose of using in the event that the purpose of using of the personal information is clear judging from the situation at the time of collecting the information, or in the event that it is permitted by laws and regulations, etc.

4.Provision of Personal Information to Third Parties

The Investment Corporation shall not provide any personal data to any third party without consent from the individual, except for cases stipulated in relevant laws and regulations.

5.Securing of Accuracy

The Investment Corporation strives to keep personal data both accurate and up to date within the scope necessary to achieve the above purposes, and to delete personal data without delay when its use is no longer necessary.

6.Safety Control Measures

The Investment Corporation shall take necessary and appropriate measures to ensure the proper and safe management of personal data and to prevent unauthorized access to personal data and its misuse, loss, destruction, falsification and leakage, etc.

7.Outsourcing of Handling of Personal Data

The Investment Corporation may outsource the handling of personal data retained by the Investment Corporation to external operators. When outsourcing handling of such data in whole or in part, the Investment Corporation shall carefully select the external operators and enter into outsourcing contracts with such external operators on the condition they have established and implemented a management system to appropriately protect personal data. In addition, the Investment Corporation shall conduct necessary and appropriate supervision over such external operators to ensure safety management of personal data.

8.Ongoing Improvements

The Investment Corporation shall strive to review its internal rules relating to personal information including this Personal Information Protection Policy regularly and appropriately revise them as necessary. Moreover, the Investment Corporation may revise the Personal Information Protection Policy, as needed, in line with amendments to laws and regulations and other reasons.

9.Responses to Requests and Claims for Notification of Purpose of Use, Disclosure, Correction, etc. of Retained Personal Data, for Discontinuance of Use, etc. or for Discontinuance of Provision to Any Third Party

Relevant parties may contact Sekisui House Asset Management, Ltd. the asset management company, as indicated below and request notification of purpose of use of retained personal data and claim for disclosure of retained personal data; correction, addition, deletion (the "Correction, etc.") of retained personal data; discontinuance of use or deletion (the "Discontinuance of Use, etc.") of retained personal data; or discontinuance of provision of retained personal data to any third party. Upon such requests and claims, appropriate actions shall be taken within a reasonable time frame after confirming the identity of the party who made the request (such as via a copy of a valid driving license). (In the case of contact via proxy, appropriate actions shall be taken within a reasonable time frame after confirming the proxy's identity.) Please contact our asset management company as indicated below if you have any inquiries regarding the Personal Information Protection Policy.

Inquiries:

Company Management Department
Sekisui House Asset Management, Ltd.
Head Office 3-1-31 Minami-Aoyama, Minato-ku, Tokyo
Tel +81-3-5770-8973
Business Hours Monday through Friday 9:00 am - 6:00 pm
(Excluding Saturdays, Sundays, public holidays, and Year-end and New Year holidays)

For inquiries regarding personal information recorded in the unitholders registry, please contact the following:

Company Stock Transfer Agency Department
Mizuho Trust & Banking Co., Ltd.
Head Office 1-2-1, Yaesu, Chuo-ku, Tokyo 103-8670
Tel 0120-288-324 (toll free, Japan only)
Business Hours Monday through Friday 9:00 am - 5:00 pm
(Excluding Saturdays, Sundays, public holidays, and Year-end and New Year holidays)

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1.Basic Policy

Sekisui House Residential Investment Corporation (hereinafter "the Investment Corporation") complies with the Act on the Protection of Personal Information (Act No. 57 of May 30, 2003, including amendments thereto), the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedures (Act No. 27 of May 31, 2013, including amendments thereto) (hereinafter "the Numbers Act") and relevant laws, regulations and guidelines, etc. and strives for proper and safe management and administration in the handling of specific personal information.

2.Purpose of Using Individual Numbers

The purposes for which the Investment Corporation may use individual numbers are as follows:

  • 1. Specific personal information, etc. of customers, clients and unitholders
    • (1) To prepare records with regard to financial instruments business, etc.
    • (2) To prepare payment records on the payments of compensations, fees, contract monies and prizes as well as considerations for services or rights
    • (3) To prepare payment records on the payments of considerations for use or acquisition of real estate, etc.
    • (4) To prepare payment records on the payments of dividends, surplus or interests as well as distributions of earnings
    • (5) To prepare records with regard to grant or exercise of subscription rights for new investment units of the Investment Corporation or allotment of subscription rights for new investment units without contribution
    • (6) To conduct other operations related to the above (1) through (5)
    • (7) On top of the above, to prepare statutory reports, etc. in which individual numbers must be indicated due to provisions of laws and regulations.
  • 2. Specific personal information, etc. of directors and their relatives of the Investment Corporation
    • (1) To prepare tax withholding slips for salary income and retirement income, prepare salary payment reports, submit declarations of exemption for (changes in) dependents and others, submit declarations for insurance deduction and spouse special deduction, and conduct other operations with regard to tax withholding, etc.
    • (2) To conduct filings and applications for health insurance, employees' pension insurance, employment insurance and other social insurance, labor insurance or corporate pension (including the third insured persons under the National Pension Act)
    • (3) To conduct other operations related to the above (1) and (2)

Moreover, the Investment Corporation shall use specific personal information within the necessary scope to achieve any of the above purposes and shall not use specific personal information for any other purposes. Furthermore, the Investment Corporation shall not alter the purposes of using specific personal information beyond the scope recognized reasonably relevant to the pre-altered purposes of use.

3.Collection of Individual Numbers

1.Collection of Individual Numbers

The Investment Corporation may request individuals or other administrators of operations regarding individual numbers to provide relevant individual numbers only when it is necessary to do so in order to handle operations designated in "2. Purpose of Using Individual Numbers" above. In addition, such requests shall be made when necessity to do so arises in order to handle the relevant operations or when occurrence of such operations is expected.

2.Personal Identification

When receiving the individual numbers, the Investment Corporation shall identify the individuals by using the methods designated in Article 16 of the Numbers Act. As for proxies, the Investment Corporation shall identify the relevant proxies, confirm their authority of proxy, and check individual numbers of the principal based on the methods designated in the said Article.

4.Provision of Specific Personal Information to Third Parties

The Investment Corporation shall not provide specific personal information to any third party except for cases stipulated in each item of Article 19 of the Numbers Act.

5.Securing of Accuracy

The Investment Corporation strives to keep specific personal information both accurate and up to date within the scope necessary to achieve the above purposes, and to delete specific personal information without delay when its use is no longer necessary.

6.Safety Control Measures

The Investment Corporation shall take necessary and appropriate measures to ensure the proper and safe management of specific personal information and to prevent unauthorized access to specific personal information and its misuse, loss, destruction, falsification and leakage, etc.

7.Outsourcing of Handling of Specific Personal Information

The Investment Corporation may outsource the handling of specific personal information retained by the Investment Corporation to external operators. When outsourcing handling of such specific personal information in whole or in part, the Investment Corporation shall carefully select the external operators and enter into outsourcing contracts with such external operators on the condition they have established and implemented a management system to appropriately protect specific personal information. In addition, the Investment Corporation shall conduct necessary and appropriate supervision over such external operators to ensure safety management of specific personal information.

8.Ongoing Improvements

The Investment Corporation shall strive to review its internal rules relating to specific personal information including this Specific Personal Information Protection Policy regularly and appropriately revise them as necessary. Moreover, the Investment Corporation may revise the Specific Personal Information Protection Policy, as needed, in line with amendments to laws and regulations and other reasons.

9.Responses to Requests and Claims for Notification of Purpose of Use, Disclosure, Correction, etc. of Specific Personal Information, for Discontinuance of Use, etc. or for Discontinuance of Provision to Any Third Party

Relevant parties may contact Sekisui House Asset Management, Ltd. the asset management company, as indicated below and request notification of purpose of use of specific personal information and claim for disclosure of specific personal information; correction, addition, deletion (the "Correction, etc.") of specific personal information; discontinuance of use or deletion (the "Discontinuance of Use, etc.") of specific personal information; or discontinuance of provision of specific personal information to any third party. Upon such requests and claims, appropriate actions shall be taken within a reasonable time frame after confirming the identity of the party who made the request (such as via a copy of a valid driving license). (In the case of contact via proxy, appropriate actions shall be taken within a reasonable time frame after confirming the proxy's identity.) Please contact our asset management company as indicated below if you have any inquiries regarding the Specific Personal Information Protection Policy.

Inquiries:

Company Management Department
Sekisui House Asset Management, Ltd.
Head Office 3-1-31 Minami-Aoyama, Minato-ku, Tokyo
Tel +81-3-5770-8973
Business Hours Monday through Friday 9:00 am - 6:00 pm
(Excluding Saturdays, Sundays, public holidays, and Year-end and New Year holidays)

For inquiries regarding specific personal information matters recorded in the unitholders registry, please contact the following:

Company Stock Transfer Agency Department
Mizuho Trust & Banking Co., Ltd.
Head Office 1-2-1, Yaesu, Chuo-ku, Tokyo 103-8670
Tel 0120-288-324 (toll free, Japan only)
Business Hours Monday through Friday 9:00 am - 5:00 pm
(Excluding Saturdays, Sundays, public holidays, and Year-end and New Year holidays)

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